Developing a Short-Term Faculty-Led Study Away Program

Why lead a Short-Term Study Away Program?

Teaching on a study abroad program develops your ability to be innovative and creative. On Springfield’s campus, you have your classroom. When you are abroad, you have the entire city, culture and more.

If you are interested in directing a short-term program, and seeing academics and experience converge, please review the proposal template for short-term faculty-led study away programs posted under Resources for Program Directors. Remember, your study away course should be so integrated with the location that it cannot be executed anywhere else. It should facilitate comparative study within your field, and reflect the city, country, culture, significant people and sites, foreign language, and more. Do not create your course without the country in mind, or choose the country without the course in mind. Program directors may offer a course within their own discipline and/or offer the General Education Course IDS 297. Please review the syllabus template for IDS 297, along with instructions regarding course approval, posted under Resources for Program Directors.

Short-term study away programs vary in length. Some directors lead programs over spring break for one week; other programs may be as long as six weeks. Program directors lead orientation sessions prior to travel to better prepare the students for cultural differences and maximize their learning opportunities. As you begin developing your proposal, please contact Study Away Director Elizabeth Strong with questions or further information.

Proposal Submission Deadlines

Standard Deadline for Fall Intersession Programs:
November 14, 2014


Standard Deadline for Winter Intersession Programs:
May 1, 2015


Priority Deadline for Spring Break, Summer, and Summer Intersession Programs:
July 15, 2015
Proposals submitted by the priority deadline will guarantee the program director table space at the September 10th Study Away Fair for student recruitment.

Standard Deadline for Summer and Summer Intersession Programs: 
September 18, 2015



Resources for Program Directors Preparing to Submit a Proposal

Calculating Compensation and Minimum Number of Students

Study Away Salary Redistribution Policy for Department Heads & 12 Month Faculty

Proposal Template for Short-Term Faculty-Led Study Away Programs

Examples of Previous Program Proposals and Final Reports

Syllabus Template and Approval Process for IDS 297 Courses

List of Program Director and Study Away Office Responsibilities

The Forum's Standards of Good Practice for Education Abroad Programs

OANDA Currency Converter for Budget Estimations

Faculty-Led Programs Within the U.S.

The template below pertains to programs that are tied to a credit bearing course AND programs that are academically related, but not credit bearing. Unless a college dean states that s/he is responsible for a particular program, Study Away Programs will manage the accounting. The college dean  must notify Study Away Programs if the dean makes the decision for Study Away to manage the program’s accounting. Of course, Study Away Programs manages all short-term faculty led programs for trips outside the United States.

Proposal Template for Domestic Short-Term Faculty-Led Programs

Statement of Responsibility, Release, Waiver of Liability & Hold Harmless Agreement
Please note: All students must sign the Statement of Responsibility, Release, Waiver of Liability & Hold Harmless Agreement.

Study Away Exploratory Travel Funds

The Provost and Vice President of Research and Economic Development will provide $20,000 in funding for faculty exploratory travel in 2013-14. The aim of exploratory faculty travel is to increase the number of short-term faculty-led programs to expand opportunities for students to enhance cultural competence. The funded travel will help ensure faculty director preparedness in safety and logistical measures for a future short-term program. A portion of the 2013-14 fund was awarded in fall 2013, but there are funding opportunities still available as of spring 2014.

Fall 2014 Exploratory Travel Fund Application

Examples of Approved Exploratory Faculty Fund Proposals

Study Away Advisory Committee (SAAC)

  • David Romano, Chair (CHPA)
  • Linnea Iantria (CNAS)
  • Carmen Boyd (CHHS)
  • Amy Muchnick (COAL)
  • Courtney Pham (COB)
  • Vickie Haynes (COE) 
  • Michael Burton (AGR)

Customized Program Provider Options

Faculty have the option of using a study abroad affiliate provider to assist them in planning short-term study away programs. Program providers can help arrange on-the-ground logistics so that faculty can focus on teaching. A program provider may make hotel arrangements, book flights, organize meals, facilitate guided tours, and arrange guest lectures, among other tasks. Please be aware of University Policy Op.5.20 when working with program providers in this document.

See University-Wide Study Away Policies for complete details.

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Also see the Op5.20-1 Travel Warnings and Prohibitions Policy page.